Policies and Procedures
Conflicts of Interest
The Cook Inlet Aquaculture Association (CIAA) requires its directors and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities and to avoid any actual or perceived conflict of interest. As representatives of CIAA, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This policy applies to CIAA, its directors and officers.
II. Policy Content
A conflict of interest may arise when a director has a financial, family or any other beneficial interest in the vendor firm considered or selected for an award, purchase or other business relationship. Personal financial interest shall not include potential participation in common property fisheries where CIAA-produced fish may be present.
- No director shall allow personal financial interests to conflict with fair and impartial conduct of his or her duties.
- No director shall participate in the selection, award or administration of a bid or contract if a conflict of interest is real or apparent to a reasonable person.
- A financial conflict of interest includes CIAA business with a director or a member of the director’s immediate family or spouse’s immediate family or who has any relationship to a family member. Immediate family is defined as: father, mother, spouse, child, mother-in-law, father-in-law and any other individual listed as a dependent of the director for federal income tax reporting.
- A director who believes he or she has a conflict of interest shall
immediately inform the Board of Directors or Committee of the conflict and ask the presiding officer to be excused from the decision process. The presiding officer will provide a decision on the director’s request before proceeding with the decision process. The presiding officer’s decision vmay be overridden by a majority of the quorum.
- A director for which a personal financial interest has been determined is precluded from voting on matters pertaining to that personal financial interest. The director; however, is not prohibited from providing information regarding the matter pertaining to the personal financial interest.
- Directors may not receive gifts, fees, loans or favors from suppliers, contractors or financial houses which obligate or induce them to compromise fiduciary responsibility. Directors may receive gifts, favors or casual entertainment of nominal value, which meet all standards of ethical business conduct and involve no element of concealment.
Use of Authority
- No director shall act in the name of CIAA nor represent CIAA in any official capacity unless so authorized.
- Individual directors must recognize the established line of authority from the Board through the Executive Director to other staff and shall avoid issuing direct orders to staff.
If you are ever in doubt whether an activity is a conflict of interest, meets our ethical standards, or compromises CIAA’s reputation, discuss it with the Executive Director or the presiding officer.